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How are you managing your scans? |
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| EZ Doc Filer allows documents to be scanned into a database-managed system. EZ Doc Filer stores the documents on your server while integrating with your existing database application. This allows documents to have different search criteria catering to each company's needs. EZ Doc Filer can be customized to accept files from several locations for your company's convenience, such as email, fax, or a directory of files from your system. It can also deliver files to and from EZ Doc Filer via email, fax or have the documents posted to the web. |
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Eliminate storage facility |
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Retrieve documents easily |
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Search for all documents quickly |
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Prevent lost documents |
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Scan documents from you existing copiers |
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Convert scanned documents to PDF |
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Fully customizable "best search" tools |
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Fax and email with EZ Doc Filer |
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Time/date stamp organizes all your documents |
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HIPAA Compliant |
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| Document Management Software Reduces Time Spent |
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Searching for Retrieving & Returning Documents |
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Indexing, Reviewing & Storing Documents |
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Searching for Lost Documents |
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Copying Paper Documents |
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| Doument Management Software Reduces |
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Duplicate Copies of Documents |
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Usable Space Taken by File Cabinets |
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Off-Site Storage Fees |
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Annual File System Expenses |
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A legal firm using an image management system found that their cases could be handled by 2.5 fewer temporary full-time clerks than before they implemented the system. With the previous paper-based system, clerks spent large amounts of time retrieving documents identified in database searches, photocopying the documents, delivering the copies to attorneys and legal assistants, and refiling the originals. The clerks also spent considerable time searching for misfiled originals. |
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2.5 clerks earning $14/hour for 160 hours/month over 12 months would have cost the firm $67,200.00 |
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A recent study required an employee to find 20 documents out of a total of 20,000 filed documents. After 67 hours of searching, he found only 15 of the requested 20 documents. Given the same task, a document management system would have found all 20 documents in less than 5 seconds. |
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When the U.S. Patent and Trademark Office (PTO) implemented a new imaging system, its most noticeable benefits involved customer service and employee training. The PTO Commissioner said that new patent examiners learned the business much faster because of the indexing system. The old manual indexing system required about 12 years to master; new examiners trained on the imaging system were up to speed in just a few months. |
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